Job Description
Recruitment of Human Resource Management Intern Organization: SomFarm Fresh Position Title: Human Resource Management Intern Duty Station: Hargeisa, Somaliland Reports to: Chief Executive Officer (CEO) under the directorate of AF Department Employment Type: Internship Duration: 3–6 months, with the possibility of extension based on performance and organizational needs Application Deadline: October 25, 2026
1. Background SomFarm Fresh is an agribusiness company engaged in the handling, storage, ripening, distribution, and marketing of fresh agricultural products. To strengthen internal controls, improve employee accountability, and enhance operational efficiency, the company seeks to recruit a motivated and detail-oriented Human Resource Management Intern. The intern will support the Admin/ Finance Head Department & CEO in monitoring employee attendance, working hours, leave management, discipline, staff performance, training, and compliance with company policies across all operational areas, including the warehouse, fruit market, administration, sales, and distribution operations. 2. Overall Objective To establish and maintain accurate, transparent, and reliable employee management records and monitoring systems that promote punctuality, discipline, productivity, accountability, and effective utilization of human resources throughout SomFarm Fresh. 3. Key Duties and Responsibilities The Human Resource Management Intern will perform the following duties: A. Employee Attendance and Time Management Monitor daily employee attendance, time-in, and time-out across all company locations and operational units. Manage and regularly verify fingerprint attendance records and identify missing, inaccurate, or suspicious entries. Maintain daily attendance registers and prepare reports on lateness, absenteeism, early departures, and unauthorized absences. Follow up with supervisors and employees to verify attendance discrepancies and report unresolved cases to the CEO. B. Leave and Overtime Management Maintain updated records of annual leave, sick leave, emergency leave, and other authorized absences. Track leave balances, leave requests, approvals, and employee return-towork dates. Record and verify overtime hours against approved schedules and actual attendance. Maintain records of compensatory time off, where applicable, and ensure that overtime and leave records are properly documented and approved. C. Employee Discipline and Compliance Monitor compliance with company working hours, attendance requirements, workplace rules, and approved procedures. Document incidents involving lateness, absenteeism, misconduct, negligence, or other violations of company policies. Maintain a register of warnings, penalties, and disciplinary actions approved by the CEO or authorized management. Ensure that alleged violations are properly verified and that employees have an opportunity to explain discrepancies before disciplinary recommendations are submitted. Report repeated violations and unresolved disciplinary matters directly to the CEO. D. Job Rotation and Staff Deployment Maintain records of staff assignments, job rotation schedules, transfers, and changes in responsibilities. Monitor implementation of approved job rotation plans across the warehouse, market, and other operational units. Track staff availability and deployment and report staffing gaps, excessive workloads, or underutilization to the CEO. E. Employee Performance Monitoring Support the development and maintenance of simple performance indicators for employees and operational teams. Collect performance information from supervisors and monitor punctuality, productivity, reliability, and compliance with assigned duties. Maintain individual employee performance records and prepare periodic performance summaries. Identify recurring performance gaps and recommend appropriate corrective actions or coaching to the CEO. F. Training and Staff Development Identify employee training needs in consultation with supervisors and the CEO. Maintain a training plan and records of staff participation, attendance, and training outcomes. Monitor completion of assigned training and recommend areas for further staff development. G. Records Management and Reporting Maintain an accurate, confidential, and up-to-date employee database containing personal employment records, attendance, leave, overtime, disciplinary cases, job assignments, training, and performance information. Prepare and submit a weekly HR monitoring report to the CEO, highlighting attendance, absenteeism, overtime, leave balances, disciplinary issues, staffing, performance, and recommended actions. Prepare monthly summaries and other HR reports as requested by the CEO. Maintain organized digital and physical records and recommend improvements to employee monitoring systems and internal controls.
Qualifications and Experience Applicants should meet the following requirements: Bachelor's degree in Human Resource Management, Business Administration, Management, Public Administration, or a related field. Recent graduates are encouraged to apply. Basic knowledge of HR administration, employee attendance, leave management, and workplace discipline. Good computer skills, particularly Microsoft Excel, Word, and digital recordkeeping. Ability to prepare accurate reports, maintain databases, and handle confidential information. Strong organizational skills, attention to detail, integrity, and impartiality. Good communication and interpersonal skills, with the ability to follow up with employees and supervisors professionally. Fluency in Somali and working knowledge of English. Willingness to visit and monitor employees across different company operational locations. Must have Somaliland national ID Card. Previous internship or work experience in HR administration is an advantage. 5. Reporting and Accountability The intern will closely work with Admin/ Finance Department, but independently approve leaves, authorize overtime, impose disciplinary penalties, and lead employment decisions under the guidance and supervision of the CEO. The successful candidate must maintain strict confidentiality, demonstrate impartiality, and ensure that all HR records and reports are accurate and supported by verifiable information. 6. Key Expected Deliverables Accurate daily attendance and fingerprint system monitoring. Updated employee database and leave records. Verified overtime, job rotation, and disciplinary registers. Regular staff performance and training records. A comprehensive weekly HR monitoring report submitted to the CEO. Practical recommendations to strengthen employee accountability and operational efficiency.
Application Procedure Interested and qualified candidates should submit their CV, a brief cover letter, and copies of relevant academic certificates through [email protected]. Only shortlisted candidates will be contacted. SomFarm Fresh is an equal-opportunity employer and seeks candidates who demonstrate integrity, professionalism, accountability, and commitment to organizational improvement
Apply on [email protected]
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