Job Description
Job Title : PURCHASING CLERK Work Location : GALKAYO SOUTH – MUDUG PROJECT - SOMALIA Start date : As soon as possible Length of contract : Fixed term (1year) 100% with 3 months’ probation period. Main Purpose: Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods.
Accountabilities Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing. At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices. Placing purchase orders to pre-selected suppliers with whom prices have been agreed. Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval. Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "itemsupplier" data : Price, adresse, items available. Managing the administrative and accounting procedures related to pourchasses : completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made Assisting in reception control process with the storekeeper and supply activity supervisor. Context Specific Accountabilities Review submitted requisitions to verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process. Collect and compile quotations, bids, specs, ect for review and documentation. Identify and advise the best source to obtain needed materials based on price, availability and quality needs. Prepare and process purchase orders and verify proforma invoices and order confirmations for accuracy. Maintain database of historical purchasing data for Mudug Project purchases. Ensure that processed orders are filed for reference once the order is satisfactorily complete. Archiving and submitting Financial documents to Finance department
EXTERNAL/INTERNAL VACANCY Requirements Education Essential: Diploma in commerce, Business Administration, Economics, Procurement, Supply Chain Management, or a related field. Desirable: Bachelor Degree in the same studies. Experience At least three years in supply chain related jobs. Desirable: Previous experience in MSF or other NGOs. Languages Knowledge
Essential: Advanced proficiency in English and Somali. Essential: Proficiency in Microsoft applications (word, excel, PoWER POINT, OUTLOOK/Teams and internet) Competencies • Results and Quality Orientation L1 • Teamwork and Cooperation L1 • Behavioural Flexibility L1 • Commitment to MSF Principles L1 • Service Orientation L1 Stress Management. L2
If you meet the above requirements, please apply through the link attaching yourCV & motivation letter as a single file by 29th September 2026”. The detailed advertisement and application portal can be accessed via the following link: https://ko-hr.kenya.msf.org/jobs Only shortlisted candidates will be contacted. Female candidates are highly encouraged to apply (MSF is an equal Employer and does not charge any application/recruitment or training fee)
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Sida loo codsado
Shaqadan waxaa lagu soo bandhigay FursadLink, codsiyadana waxaa lagu gudbiyaa bogga rasmiga ah ee ururka. Isticmaal badhanka “Ku codso Bogga Rasmiga ah” ee kor ku yaal si aad u sii wadato. Fadlan ku xus “PURCHASING CLERK, Mudug”. Kaliya codsadayaasha la xushay ayaa la soo xiriiri doonaa. MEDECINS SANS FRONTIERES (MSF) waa shaqo-bixiye fursad siman siiya dhammaan, waxaanu si gaar ah ugu dhiirrigelinayaa haweenka inay codsadaan.
