Tender Overview
Invitation to Bid No.: ITB-SOM-CO-2026-010 Purchase Agreement for the Provision of training venues and catering service and hotel accommodations for DRC Baidoa and Beletweyne Offices
Dear Sir/Madam:
The Danish Refugee Council (DRC) has received a grant from various donors for the implementation of the humanitarian aid operation in Somalia. Part of this operation includes the provision of hotel accommodations, training venues and catering service. Therefore, the DRC requests all Interested Bidders to submit price bid(s) for the supply of the item(s) listed on the attached DRC Bid Form Annex A.
1. Tender Details The Tender details are as follows:
Line
Item****Time, date, address as appropriate
1ITB published28th September 2026
2Closing date for clarifications6th October 2026 Time: 16:30 East Africa Time -13:30 UTC Time
3Closing date and time for receipt of bids 11th October 2026 Time: 11:59 East Africa Time – 08:59 UTC Time
4Tender Opening LocationDRC Mogadishu Office/Virtually through Microsoft Teams
5Tender Opening Date and time 13th October 2026 - 10:00AM EAT
**PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE
- Important information regarding this ITB:
- This ITB is launched for the purpose of establishing a framework agreement with the supplier for the provision of training venues, catering service and hotel accommodations for DRC Somalia offices in Beletweyne and Baidoa Offices for a period of 24 months with the possibility to be extended for another 12 months based on Satisfactory Service delivery.
- To participate in the FWA, respondents will need to be successful in this tender exercise. When an FWA is established with a supplier, the purchasing mechanism will be based on a Purchase Order for a specified period of time and schedule of services - so when DRC requires a service, a Purchase Order will be sent to the supplier to contract each specific order and confirm terms. Each Purchase Order will be an individual contract based on the agreed terms in the FWA and governing terms and conditions in the Purchase Order and DRC General Conditions of Contract.
- This Framework agreement consisting of four Lots:
- Lot 1 - Provision of training venue and catering service for DRC Beletweyne Office
- Lot 2 - Provision of hotel accommodations for DRC Beletweyne Office
- Lot 3 - Provision of training venue and catering service for DRC Baidoa Office
- Lot 4 - Provision of hotel accommodations for DRC Baidoa Office
- Bidders are allowed to apply for one lot or all lots.
- Bidders applying for any of the four lots must have Physical presence in the area where they apply for.
- The specifications can be found in Annex A.1 - Technical Bid form, Annex A2 – Financial Bid Form.
- Each Lot will be evaluated separately.
- A Framework agreement is not binding for DRC to place any Purchase Orders. DRC will place orders with the awarded supplier based on the agreement as per its requirement.
- DRC may choose to cancel the agreement if deemed necessary.
- DRC may choose to split the contract award to more than one supplier.
- The provision of the service shall be within 3 Days of placing order.
- No advance payment will be paid to the awarded supplier. The awarded supplier is expected to mobilize its own resources to deliver the agreed services.
- Submission of Bids
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the ITB requirements, prior to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing date and time specified.
- All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2).
- Beyond the DRC Bid Form the DRC Bid Form, the following documents shall be contained with the bid:
- Tender & Contract Award Acknowledgment Certificate (Annex B), and the Supplier Profile and Registration form (Annex E), plus any other documents required.
- Valid company’s registration document and Tax Clearance
- Supplier Code of Conduct
- Reference List
- Copy of previous contracts for similar supplies or works within the last 5 years
- Copy of updated bank statements and/or auditors reports for the last 2 years.
Email [email protected]
- Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any other email address, or physical address will be disqualified
- Bids submitted by mail, email or courier by so are at the Bidders risk, and DRC takes no responsibility for the receipt of such Bids.
- Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the ITB requirements.
Clarifications & Amendments
Questions about this tender go to the issuing organization, using the contact details on their own notice. Any amendments or addenda are published by them.
How to Submit
Submissions must be made by email to the issuing organization's official address before the closing date and time. Late submissions will not be accepted. Use the “Submit by Email” button above, and quote the reference shown on the issuing organization’s own notice.